The Easiest-to-Use Cold Email Outreach Tools for Remote Teams

If you have not tested cold email tools hands-on, it’s easy to assume they all do more or less the same thing–sending emails to prospects, automatic follow-ups, and basic outreach analytics. On the surface, most of them promise similar results. However, the differences become clearer when you start using them. The best tools are functional, intuitive, scalable, and built for speed. That’s why Instantly continues to get so much attention.

It’s one of the few cold email platforms that understand what remote teams need: quick setup, clear reporting, and easy-to-use features. Cold outreach is hard enough. You shouldn’t have to fight your tools to get started with your strategy. In this article, we will explore other cold email platforms that stand out the most alongside our top choice: Instantly.

1. Instantly

Trusted by over 30,000 clients, Instantly is an all-in-one cold email platform well known for its robust deliverability and analytic features. Instantly is ideal for sales teams, B2B businesses, agencies, and freelancers who are focused on cold email outreach. 

The platform prioritizes scalability because, even on the basic Growth plan, you can connect and warm up limited email accounts from any provider. Moreover, you can access your multiple accounts from one convenient “Unibox.” There are rarely any outreach applications that let you do that without paying a huge fee. 

Key Features That Make Instantly Stand Out: 

• Email Warm-Up: Instantly’s deliverability rate is at 99%, thanks in part to its built-in warm-up feature. This feature gradually builds your reputation and ensures your emails land in the primary inbox, not the spam folder. Instantly also boasts of a dedicated IP address to improve the sender’s reputation.
• Comprehensive Analytics Dashboard: The dashboard provides detailed insights into campaign performance. This analytics helps you make informed decisions and optimize future campaigns.
• Unlimited Email Accounts: This is a scalable option for larger teams, as the feature allows the connection and tracking of multiple sending accounts. The best part is that it comes without additional costs. 
• Affordable Pricing: The pricing for Instantly typically starts at $37 monthly. This makes it an ideal option for even smaller sales and remote teams. 
• Seamless Integration: Instantly integrates seamlessly with other CRMs, including Zapier, Hubspot, and many more.
• User-Friendly Interface: Instantly’s interface is pretty easy to use. Even beginners can set up a test campaign in just a few minutes.

2. Klenty

Klenty is another sales engagement platform that helps B2B sales teams predictably hit their numbers. It features an analytics suite with detailed stepwise metrics that show the open rate, bounce rate, and other data for all emails in a sequence.

Pros of Klenty

• Klenty’s customer support is top-notch.
• On Klenty, you can sync up with CRMs like Salesforce, Hubspot, and Pipedrive. 
• It has an intuitive and user-friendly interface.

Cons of Klenty

• Syncing with CRMs and accessing other impressive functionality comes at a higher cost. 
• Klenty does not have any free plan available. 

3. Hunter.io

Also known as Email Hunter, this platform helps businesses identify relevant prospects and extract the contact information associated with any domain. Recently, Hunter.io integrated campaigns that allow you to perform outreach directly through the tools, as opposed to uploading the contacts to another CRM. 

Pros of Hunter.io

• Hunter.io has a domain search feature.
• The platform’s interface is pretty easy to navigate.
• Hunter.io offers an extensive free plan.

Cons of Hunter.io

• Once you remove emails from a sequence or source, they are automatically deleted from Hunter.io. 
• It does not feature an AI assistant or email campaign features like email warm-ups and A/B testing.

4. Apollo

Apollo is an all-around sales platform whose motto is “Cut your stack. Do it all in Apollo.” To its credit, it lives up to that claim. Besides cold email outreach, Apollo helps you find and qualify prospects, send social media touchpoints, make calls, and automate workflows. 

Pros of Apollo

• Apollo features an AO assistant that can write and personalize email sequences. 
• It has an extensive B2B database. 
• Apollo also offers you a free plan.

Cons of Apollo

• The analytics features are exclusive to premium memberships.
• The platform has a learning curve that makes it difficult for beginners.

5. GMass

Although it’s simpler than others on our list, GMass still offers advanced features like A/B testing, email previews, and basic campaign analytics. Unfortunately, it doesn’t have advanced capabilities like built-in scheduling, multi-channel engagement, or AI-generated sequences. GMass focuses only on email and keeps it simple. 

Pros of GMass

• GMass is easy to use since it connects and works right inside Gmail.
• It syncs with Google Sheets. 
• A third-party SMTP server allows you to send high volumes of emails.

Cons of GMass

• GMass is not as functional as other tools on the list.
• Each email account requires a separate subscription.

6. Woodpecker

Last on our list is Woodpecker. This tool helps you craft and deliver email sequences to the appropriate inbox. While most of its features are standard, you can verify the addresses on your prospect list and track your campaign using an analytics suite.

Notably, Woodpecker limits users to two free warm-up email accounts. You must pay an extra $5/month per inbox if you need more. 

Pros of Woodpecker

• Woodpecker focuses on deliverability.
• The pricing options are flexible. 
• Woodpecker boasts of seamless integration capabilities with other platforms. 

Cons of Woodpecker

• There are no free plans available.
• Beginners might not understand how to navigate Woodpecker.

From Deliverability to Advanced Automation: Scale Efficiently With Instantly

There you have it: the standout cold email platforms for your email outreach. Each offers something different, from advanced automation to smooth CRM integration and deliverability. Whether you are just starting out or already running campaigns at scale, Instantly is a good place to begin.

Why do we recommend it so strongly? Because Instantly delivers on what matters the most:

• Built-in email warm-ups and analytics that improve deliverability and give you real-time feedback on your performance.
• Unlimited email sending and seamless team collaboration.
• Smart scheduling and automation give you time to focus on conversations, not repetitive tasks.