Selling: Winning Clients Through Prospect Follow Up

winning clients

Winning clients is a difficult undertaking that requires considerable preparation and follow-up. You never know how many follow up contacts it will take to win a customer. Most experts say that on average it takes between 5 and 12 contacts to win clients. It is quite rare to engage a prospect during your initial meeting. The timing has to be right for them. Most prospects will want time to think about your services. Many will want to discuss their decision with their spouse. What do you do next to win them as a client?

Winning Clients Through Prospect Follow Up

winning clients

Generally speaking, several contacts are made prior to retaining a client. A business owner might expect to contact a prospect between six and twenty times and even more. Never give up unless the prospect asks you to stop contacting them. Sometimes months or even years may pass prior to your prospect of becoming a client. Your prospect needs to know, like and trust you prior to giving serious consideration to buying your service or product.

Use a Variety of Ways to Stay in Touch With Prospects

You may ask, “How can I follow up with my prospects without “nagging” them?” The general answer is by serving your prospect and using a variety of ways to stay in touch. Think of creative ways to serve others. Below are some possibilities to keep your follow-ups interesting and helpful:

Add prospects to your newsletter.

For example, Small Business Coach Associates has a bi-monthly e-newsletter that includes helpful information for business owners. Links to helpful articles and services are included in the mailings.

Send prospects helpful information.

If you paid attention during your meeting with your prospect you learned about their hobbies, family, interests, and business. Send articles or information that may be of interest or benefit to your prospect.

Stay in touch with prospects by phone.

From time to time give your prospect a phone call. Be respectful of their time. Always ask your prospect at the beginning of your call “Is this a good time to talk?” If they say no simply say “OK, I just wanted to catch up with you. I’ll contact you at another time.” If they have time to talk with you, ask them how business is going, family, hobbies, etc. If you identify a need, such as a prayer, or a visit, fill the need.

Stay in touch by sending hand-written note cards.

Thank your prospect for meeting with you. In this e-savvy world with easy emails, a hand-written notecard will make you stand out from other salespeople. Congratulate them if they have a great sales month. Send them a note on their anniversary. Find reasons to send your prospects notes.

Connect prospects with service providers.

Be attentive to the needs of your prospect. If you find out they have a leaky faucet, go out of your way to help them find a plumber.

Connect with prospects on Linkedin.

Make sure that your Linkedin page is updated with your experience, qualifications, and links to your business prior to sending them an invitation.

Invite prospects to connect with you on Facebook or Twitter.

Post helpful information to business owners on this social media. Your prospects will receive this information in their newsfeed.

Stop by to visit your prospect’s business.

Sometimes the best way to catch a business owner is to simply stop by their business. Face to face contact is always the best way to build a relationship. However, be respectful of their time; make your visit short and sweet. Having a gift in hands such as donuts or some other food, or a book or article is a good idea.

Invite your prospect for lunch, coffee, golf, seminars, etc.

Winning clients requires a unique approach to contacting and communicating with them that puts them at ease. Find creative reasons to stay in touch with your prospect. The more ways you stay in touch with them, the more they will think of you when a need arises.

Reality is that not every prospect will become a client. Your prospect’s business may fail, your prospect may pass away, or your prospect may hire another business advisor. However, if you are persistent and creative in your follow up contacts with your prospects, many of them will eventually become clients.


In summary, become your prospect’s friend. We have had prospects refer us to their friends who became clients before they did. As you demonstrate that you care about your prospect, they will come to know, like and trust you. Your persistence in being their friend will prove to them that you care, and eventually, you will earn their goodwill.

Questions about our small business coaching services?

Call us at 1-888-504-0777,


Enter your information below to start growing your revenues and profits today…

[contact-form-7 404 "Not Found"]


small business coach

Generating an Unlimited Amount of Leads for Your Business

Unlimited Amount of Leads for Your Business

Do you know where your leads for your business come from?

  • Most business owners would choose “advertising” as an answer. Or word of mouth. Or referrals. Or direct mail campaigns. This may seem true, but it’s not really accurate.
  • Your customers come from leads that have been turned into sales. Each customer goes through a two-step process before they arrive with their wallets open. They have been converted from a member of a target market, to a lead, then to a customer.
  • So, would it not stand to reason then, that when you advertise or send any marketing material out to your target market, that you’re not really trying to generate customers? That instead, you’re trying to generate leads.
  • When you look at your marketing campaign from this perspective, the idea of generating leads as compared to customers seems a lot less daunting. The pressure of closing sales is no longer placed on advertisements or brochures.
  • From this perspective, the general purpose of your advertising and marketing efforts is then to generate leads from qualified customers. Seems easy enough, doesn’t it?

Generating Leads for Your Business

 Where Are Your Leads Coming From?

 If I asked you to tell me the top three ways you generate new sales leads, what would you say?
    • Advertising?
    • Word of mouth?
    • Networking?
    • …don’t know?

The first step toward increasing leads of your business is in understanding how many leads you currently get on a regular basis, as well as where they come from. Otherwise, how will you know when you’re getting more phone calls or walk-in customers?

I find that most of my clients are not measuring their leads when we begin coaching. So that’s one of the first things we begin doing.

If you don’t know where your leads come from, start today! Start asking every customer that comes through your door, “how did you hear about us?” or “what brought you in today?” Ask every customer that calls where they found your telephone number, or email address. Then, record the information for at least an entire week.

When you’re finished, take a look at your spreadsheet and write your top three lead generators here:

1 .__________________________________

2. ___________________________________

3. __________________________________

From Lead to Customer: Conversion Rates

Leads mean nothing to your business unless you convert them into customers. You could get hundreds of leads for your business from a single advertisement, but unless those leads result in purchases, it’s been a largely unsuccessful (and costly) campaign.

The ratio of leads (potential customers) to transactions (actual customers) is called your conversion rate. Simply divide the number of customers who actually purchased something by the number of customers who inquired about your product or service, and multiply by 100.
# transactions / # leads x 100 = % conversion rate

If, in a given week, I have 879 customers come into my store, and 143 of them purchase something, the formula would look like this:

[143 (customers) / 879 (leads)] x 100 = 16.25% conversion rate

What’s Your Conversion Rate?

Based on the formula above, you can see that the higher your conversion rate, the more profitable the business.

Your next step is to determine you own current conversion rate. Add up the number of leads you sourced in the last section, and divide that number into the total transactions that took place in the same week.

Write your conversion rate here:

Quality (or Qualified) Leads

Based on our review of conversion rates, we can see that the number of leads you generate means nothing unless those leads are being converted into customers.

So what affects your ability (and the ability of your team) to turn leads into customers? Do you need to improve your scripts? Your product or service? Find a more competitive edge in the marketplace?

Maybe. But the first step toward increasing conversion rates is to evaluate the leads you are currently generating, and make sure those leads are the right ones.

What are Quality Leads?

Potential customers are potential customers, right? Anyone who walks into your store or picks up the phone to call your business could be convinced to purchase from you, right? Not necessarily, but this is a common assumption most business owners make.

Quality leads are the people who are the most likely to buy your product or service. They are the qualified buyers who comprise your target market. Anyone might walk in off the street to browse a furniture store – regardless of whether or not they are in the market for a new couch or bed frame. This lead is solely interested in browsing, and is not likely to be converted to a customer.

A quality lead would be someone looking for a new kitchen table, and who specifically drove to that same furniture because a friend had raved about the service they received that month. These are the kinds of leads you need to focus on generating.

Small Business Solutions Book

How Do You Get Quality Leads?

Know your target market. Get a handle on who your customers are – the people who are most likely to buy your product or service. Know their age, sex, income, and purchase motivations. From that information you can determine how best to reach your specific audience.

Focus on the 80/20 rule. A common statistic in business is that 80% of your revenue comes from 20% of your customers. These are your star clients, or your ideal clients. These are the clients you should focus your efforts on recruiting. This is the easiest way to grow your business and your income.

Get specific. Focus not only on who you want to attract, but how you’re going to attract them. If you’re trying to generate leads from a specific market segment, craft a unique offer to get their attention.

Be proactive. Once you’ve generated a slew of leads, make sure you have the resources to follow up on them. Be diligent and aggressive, and follow up in a timely manner. You’ve worked to get them, now reel them in.

Go here to read Part 2 of this article.

Questions about our small business coaching services?

Call us at 1-888-504-0777,


Enter your information below to start growing your revenues and profits today…

small business coach

Generating an Unlimited Amount of Leads for Your Business Part 2

Generating Leads for Your Business
Continued from Part 1

Get More Leads from Your Existing Strategies.

Generating Leads for Your Business doesn’t necessarily mean diving in and implementing an expensive array of new marketing strategies. Marketing and customer outreach for the purpose of lead generation can be inexpensive, and bring a high return on investment.

You are likely already implementing many of these strategies. With a little tweaking or refinement, you can easily double your leads, and ensure they are more qualified.

Here are some popular ways to generate quality leads:

Identify your ideal customers

Who are your ideal customers? What is their age, sex, income, location and purchase motivation? Where do they live? How do they spend their money? Be as specific as possible.

Once you have identified who your ideal customers are, you can begin to determine how you can go about reaching them. Will you mail to households or apartment buildings? Families or retirees? Direct mail lists are available for purchase from a wide range of companies and can be segregated into a variety of demographic and sociographic categories.

Chet Holmes, author of The Ultimate Sales Machine recommends that you should develop a “Dream 100” list of your ideal clients. These would be your most profitable clients who are a great fit for your business. Not only is your advertising cheaper with only 100 clients to pursue, but you are also able to focus on fewer prospects more until you win them as clients.

Direct Mail to Your Ideal Customers

Direct mail is now back in favor. It is one of the fastest and most effective ways to generate leads that will build your business. It’s a simple strategy – in fact, you’re probably already reaching out to potential clients through direct mail letters with enticing offers.

The secret to doubling your results is to craft your direct mail campaigns specifically for a highly targeted audience of your ideal customers.

Your ideal customers are the people who will buy most of your products or services. They are the customers who will buy from you over and over again and refer your business to their friends. They are a group of 20% of your clients who make up 80% of your revenue.

Generating Leads for Your Business

Craft a special offer to Your Ideal Customers

Create an offer that’s too good to refuse – not for your entire target market, but for your ideal customer. How can you cater to their unique needs and wants? What will be irresistible for them?

For example, if you operate a furniture store, your target market is a broad range of people. However, if you are targeting young families, your offer will be much different than the one you may craft for empty-nesters.

Court Ideal Customers for Their Business

Get business. Don’t stop at a single mail-out. Sometimes people will throw your letter away two or three times before they are motivated to act. Treat your direct mail campaign like a courtship, and understand that it will happen over time.

First send a letter introducing yourself, and your irresistible offer. Then follow up on a monthly basis with additional letters, newsletters, offers, or flyers. Repetition and reinforcement of your presence are how your customer will go from saying, “who is this company” to “I buy from this company.”

Small Business Solutions Book

Advertise for Lead Generation

Statistics show that nearly 50% of all purchase decisions are motivated by advertising. It can also be a relatively cost-effective way of generating leads.

We’ve already discussed the importance of ensuring your advertisements are purpose-focused. The general purpose of most advertisements is to increase sales – which starts with leads. However, ads that are created solely for lead generation – that is, to get the customers to pick up the phone or walk in the store – are a category of their own.

Lead Generation Ads: An Almost Unbelievable Offer

Lead generation ads are simply designed and create a sense of curiosity or mystery. Often, they feature an almost unbelievable offer. Their purpose is not to convince the customer to buy but to contact the business for more information.

As always, when you are targeting your ideal audience, you’ll need to ensure that your ads are placed prominently in publications that your audience reads. This doesn’t mean you have to fork over the cash for expensive display ads. Inexpensive advertising in e-mail newsletters, classifieds, and the yellow pages are very effective for lead generation.

Here are some tips for lead generation advertising:

Leverage Low-cost Advertising

Place ads in the yellow pages, classifieds section, e-mail newsletters, and online. If your target audience is technology savvy, consider new forms of advertising like Facebook and Google Adwords.

Generating Leads for Your Business

Spark curiosity

Don’t give them all the information they need to make a decision. Ask them to contact you for the full story, or the complete details of the seemingly outrageous offer.

Grab them with a killer headline

Like all advertising, a compelling headline is essential. Focus on the greatest benefits to the customer, or feature an unbelievable offer.

Referrals and Strategic Partners

A referral system is one of the most profitable systems you can create in your business. The beauty is once it’s set up, it often runs itself.

Customers that come to you through referrals are often your “ideal customers.” They are already trusting and willing to buy. This is one of the most cost-effective methods of generating new business and is often the most profitable. These referral clients will buy more, faster, and refer further business to your company.

Referrals naturally happen without much effort for reputable businesses, but with a proactive referral strategy, you’ll certainly double or triple your referrals. Sometimes, you just need to ask!

Here are some easy strategies you can begin to implement today:

Referral incentives

Give your customers a reason to refer business to you. Reward them with discounts, gifts, or a free service in exchange for a successful referral.

Referral program

Offer new customers a free product or service to get them in the door. Then, at the end of the transaction, give them three more ‘coupons’ for the same free product or service that they can give to their friends. Do the same with their friends. This ongoing program will bring you more business than you can imagine.

Strategic Partner Relationships

Forge alliances with non-competitive companies who target your ideal customers. Create cross-promotion and cross-referral direct mail campaigns that benefit both businesses.

Lead Management Systems

Once your lead generation strategies are in place, you’ll also need a system to manage incoming inquiries. You’ll need to ensure you receive enough information from each lead to follow up on at a later date. You’ll also need to create a system to organize that information, and track the lead as it is converted into a sale.

Gathering Information from Your Leads

Here is a list of information you should gather from your leads. This list can be customized to the needs of your business, and the type of information you can realistically request from your potential customers.

• Company Name
• Name of Contact
• Alternate Contact Person
• Mailing Address
• Phone Number
• Fax Number
• Cell Phone
• Email Address
• Website Address
• Product of Interest
• Other Competitors Engaged

Generating Leads for Your Business

Lead Management Methods:

Once you have gathered information from your lead, you’ll need a system to organize their information and keep a detailed contact history.

The simplest way to do this is with a database program, but you can also use a variety of hard copy methods.

Electronic Database Programs

  • High level of organization available
  • Unlimited space for notes and record-keeping
  • Data-entry required
  • Examples include: Microsoft® Outlook and Excel, Maximizer
  • Customer Relationship Management Software

Customer Relationship Management Systems

There are a ton of CRM’s available for you to manage your leads. These range from free for Hubspot to a few hundred dollars for Sales Force.

  • Hubspot
  • Sales Force
  • Pipedrive
  • Zoho

Questions about our small business coaching services?

Call us at 1-888-504-0777,


Enter your information below to start growing your revenues and profits today…

[contact-form-7 404 "Not Found"]

Small Business Solutions Book


small business coach