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Is VPN Needed in a Modern Workplace?

The need for robust data security measures in the workplace is more urgent than ever. As businesses increasingly rely on digital platforms to store and manage sensitive information, the question of whether a VPN is necessary has become a critical consideration.

This article delves into the essentials of VPN technology, its workings, and the myriad benefits it offers to modern workplaces. Whether you’re a business owner, a manager, or simply interested in enhancing your organization’s cybersecurity posture, read on to learn more about the role of VPNs in the modern workplace.

What Is a VPN?


VPN stands for virtual private network. Companies or individuals rely on VPNs to create an encrypted data connection to the internet. A VPN is a secure pathway for data to flow, protected from hackers, surveillance, scammers, and other people who trade in stolen information. Consumers use VPNs in business and home settings when sensitive data is transmitted online.

How Does a VPN Work?

Understanding how a VPN works is relatively simple. There is plenty of information about VPNs for beginners. This technology simply creates a secure connection between the user’s device and a remote server. It encrypts the data you send and receive to protect it from being hacked, read, or captured by anyone trying to access that sensitive information.

According to, most VPN users rely on the tool through their mobile devices and laptops. Desktop usage is the lowest, while iOS and Android devices are the types most frequently used with the software.

The Benefits of a VPN

Most business owners and managers assume that employee data is secure. But if your business is located in a building with other companies or you use commercial internet services, your data isn’t as safe as you think. Using a VPN adds another layer of protection to your data by encrypting it and sending it through a dedicated portal. Some of the most significant benefits of using a VPN in the workplace are:

  • Data Protection for Clients and Employees 

The top benefit of using a VPN is the additional security and data protection the tool provides. The VPN encrypts data during transmission, thus shielding it from hackers, phishers, and scammers. You have a responsibility to your clients and employees to keep that information secure. Using a VPN makes it much more difficult for anyone with bad intentions to intercept and steal data.

  • Secure Remote Access for Remote Workers 

If your team is remote or works a hybrid schedule, you need to have a way to provide them with secure remote access. That way, your team can work from home some or all of the time without compromising your clients’ data or their personal information. With a VPN, your employees can securely get any company resources, files, and applications to work reliably from home.

  • Protection Against Cyber Threats 

New cyber threats are constantly popping up in the digital landscape. With a VPN, you don’t have to worry about compromised data. A VPN masks your staff’s IP addresses, making accessing important data more challenging for cybercriminals. VPNs significantly lower the risk of phishing attacks, identity theft, and other types of cyber threats.

  • Keeping Financial Data and Records Safe 

Using a VPN is an excellent way to give financial information such as customer credit cards, bank account information, and any financial transactions an extra layer of protection. Businesses that want to safeguard financial or proprietary information often use VPNs for the peace of mind that extra security brings.

  • Possibility to Work From Anywhere 


Businesses with clients or employees in other countries use VPNs because the software makes it easier for workers to bypass geo-restrictions and access region-specific applications and services. If your company needs to coordinate times in different countries for team meetings, VPNs make it possible to hold collaborative team meetings from anywhere.

  • Faster Growth Capability 

VPNs contribute to the scalability and efficiency of a network infrastructure. As businesses grow, the demand for secure and scalable networks increases. VPNs allow for the expansion of the network without compromising on security. So, no matter how many employees you need to onboard quickly, their devices and data will be secure.

  • Regulation Compliance 

If your company does business in an industry with strict regulations about data protection or data privacy, using a VPN is an intelligent way to make sure that the business is meeting those regulations while also building trust with clients who want to be sure that their sensitive data is being handled and stored safely.

  • Protection Against Public Wi-Fi Risks 

Using a VPN is essential if you have remote employees working in public spots like coffee shops or hotels. When employees are working in public, they are usually connecting to public Wi-Fi networks to do their work. Anytime an employee connects to public Wi-Fi, they are putting their data, company data, and client data at risk. But with a VPN, where your employees work doesn’t matter. It will keep data safe and secure. 

  • Reduced Risk of Data Interception 

When remote employees log into company resources from external networks, there’s an increased risk of data interception. A VPN will protect data with a layer of encryption so that even if a hacker intercepted the data, it would be useless and unreadable. You can give your employees the freedom to work anywhere and still meet the expectations of the clients who depend on you to keep their data secure. 

  • Improved Employee Privacy 

It’s not just client data that you need to protect. Using one will keep employee data private and secure, too. That means your employees can trust that their sensitive information isn’t going to get stolen or hacked while they are trying to do their jobs.

A Few Final Words

Learning how it works and what benefits it offers will help any business owner see why it is an essential solution in a modern workplace. By using a VPN, businesses can safeguard their data against cyber threats, ensure compliance, and enable their employees to work from anywhere. If you’re still not convinced, consider testing out a free trial. 

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