5 Considerations if You Have a Fleet of Company Vehicles

Handling a fleet of company vehicles is no easy task, and certainly not for the faint hearted. From maintenance issues, to accidents, scheduling conflicts, and more, a manual approach to managing large fleets of vehicles can eat you alive.

Fortunately, things have improved significantly in this space in recent years, with a range of tools, frameworks, and services to make your job easier. While the human touch is still indispensable, the job of fleet management can be executed to perfection today, without breaking your head every other day.

1. The Bittersweet Symphony of Car Maintenance

Ever heard a car wheezing its last breath because someone thought the ‘check engine’ light was just being dramatic? Yep, been there, done that with my rusty old Ford Fiesta. Lesson learned: Regular maintenance isn’t just your friend, it’s your ride-or-die.

We’re talking the full pampering session – oil changes, brakes, tires, you name it. And then there’s the pop-up repairs. They’re like those party crashers who never RSVP. Annoying but inevitable.

2. Spying On Your Company Vehicles Fleet: The Cool Way

Now, let’s spill the beans on tracking and telematics. Think of them as the secret agents in the world of fleet management. GPS tracking is like having a crystal ball for your vehicles – no more head-scratching over whether they’re stuck in a jam or off sunbathing at the beach.

Telematics? That’s your virtual backseat driver, dishing out the dirt on driving habits. Speed, idle time, dramatic braking – it’s all there. This is the kind of gossip that can actually make your fleet safer and more efficient. Who knew?

Of course, workers and drivers may not always be cool with such measures, but managers should get through to them while keeping morale intact. By explaining the benefits of these technologies, and how it protects drivers themselves, everyone should eventually come on board.

3. Navigating The Insurance Jungle


Insurance – it’s the labyrinth where even the savviest can lose their way. It’s not just about snagging a sweet deal. It’s about really getting what you’re signing up for. Heard of the guy who thought he was invincible against everything, including pigeon attacks? Spoiler: He wasn’t.

The right insurance is like having a superhero cape for your fleet, saving you from potentially wallet-draining surprises.

Some fleets also have lawyers on retainer, as car collisions with commercial vehicles involved tend to get very messy and expensive. If you’re planning on the same, make sure to go with someone local, so if you’re based in Houston, Texas, your best bet would be a personal injury law team in Houston, no further.

In most states, insurance for both passengers and third-party coverage is mandatory, but even if it isn’t, large fleets should get as much coverage as possible, given the sheer number of moving parts in their overall operations.

Oftentimes, large fleets have enormous bargaining power when hunting for insurance coverage. If you can just show that you run a quality operation with well-trained professionals, you should qualify for significantly lower premiums.

4. Training Drivers

Driver training is non-negotiable. Handing over fleet keys without proper training is like giving someone a Ferrari and saying, “Good luck!” – not the best idea.

These drivers need the full Jedi training – defensive driving, efficiency tricks, the works. Because let’s face it, nobody wants their vehicles turned into modern art by an untrained driver. Even if insurance might cover damages, the impact of bad driving on a car’s performance is entirely yours to bear.

Similarly, bad or untrained drivers bring with them a host of other risks and liabilities, which eventually pile up, and start weighing down on your fleet, as well as the profitability of your business as a whole.

5. Embracing Your Inner Eco-Warrior

Finally, let’s chat about going green – and I’m not talking about a paint job. Eco-friendly is the new black in fleet management.

Lower emissions, better fuel economy, maybe even flirting with electric or hybrid options. It’s not just about hugging trees; it’s about saving some green (as in cash) too. Less fuel spending, tax breaks, and hey, your company looks like a superhero for the planet. Triple score!

Conclusion on Company Vehicles

So there you have it, five golden nuggets of wisdom for running a fleet. Sure, it’s no walk in the park, but with these tips, you’ll be the one juggling chainsaws and making it look easy. Remember, in the world of fleet management, expect the unexpected and keep those engines purring.

small business coach